New Job Opportunity at The Refuge Center: Bookkeeper

Job Description

Position/Title: Bookkeeper
Organization: The Refuge Center for Counseling
15-20 hours/week
Reports to: Operations Manager

Purpose of the Position: Supporting the vision and staff of The Refuge Center by managing and reporting the financials of the organization with the assistance of the organization’s outside CPA firm.

Accounts Payable

  • Verify billing and purchasing credit card charges and match with proper expense documentation
  • Process check/electronic payments for invoices and check requests
  • Maintain files and documentation matching all invoices and check requests to copies of checks
  • Receive invoices and process systematic payment for all contract laborers
  • Submit timesheets to payroll company and verify accuracy of payroll
  • Maintain W-9 information for all contract labor and vendors
  • Ensure timely, annual process and delivery of all 1099’s and associated paperwork to the IRS

Accounts Receivable

  • Complete deposit worksheets
  • Enter deposit information into QuickBooks in accordance with generally accepted accounting principles
  • Assist Operations Manager with daily reconciliation of counseling revenue
  • Prepare Monthly Billing for Collaborative Partners and 3rd Party Payers

Financial Reporting

  • Prepare monthly financial statements for Executive Director and Board of Directors



  • Maintain accurate and appropriate records in accordance with generally accepted accounting principles
  • Follow existing standard protocol for all job responsibilities and assist in creating operating procedures that ensure accuracy, efficiency and protect the integrity of TRC
  • Conduct month-end closing activities as required and additional journal entries as requested from CPA review
  • Conduct year-end closing activities and additional journal entries as requested from CPA review
  • Assist in annual audit as required by auditing firm



  • High School Diploma or GED equivalent required; college level accounting classes or Accounting Degree preferred
  • 2-4 years bookkeeping/accounting experience
  • Demonstrate proficiency with Office products including Excel and Word
  • Must have experience using accounting software; experience using QuickBooks preferred
  • Strong communication skills
  • 15-20 hours per week