Job Posting: Senior Staff Administrative Assistant

Job Posting: Senior Staff Administrative Assistant

Official Job Description for Senior Staff Administrative Assistant: (15 hours)

Duties:

  • Provides administrative support to Senior Staff.
  • Organization of files and resources.
  • Coordinates scheduling needs for trainings and
  • Organizes, publicizes and sets up for meetings, groups and events.
  • Development of Resource Email for clinicians.
  • Creates and maintains filing systems, both electronic and physical.
  • Prepares records requests.
  • Manages EHR permissions and updates.
  • Assists with Compassionate Care events.
  • Tracking of liability insurance and license renewal.
  • Onboarding responsibilities for Post Masters Volunteers, Contractors and Staff.
  • Special projects or other duties as assigned by Clinical Director.
  • Supervised by Clinical Director.

Administrative Assistant Skills and Qualifications:

  • Excellent Verbal Communication
  • Reporting Skills
  • Administrative Writing Skills
  • Microsoft Office Skills – Word, Excel, Outlook etc.
  • Organization
  • Professionalism
  • Problem Solving
  • Ability to take direction from multiple staff members

Education and Experience Requirements:

  • High School diploma or equivalent education required
  • 3 years of administrative assistant experience
  • Knowledge of appropriate software including: Microsoft Word, Excel, Outlook, Microsoft PowerPoint and Adobe Acrobat.

Terms of Employment:

  • Hours of employment: 10 – 15 hours per week
  • Part-time hourly employee status including PTO, Perks, and Continuing Education
  • Payment will be dispersed on the 15th and 30th of each month
  • Notice of 2 weeks required to terminate employment
  • Must submit to a TBI Background Check.

Those interested in applying may send their cover letter and resume to Anita Pringle at anita.pringle@therefugecenter.org

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